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Faculty Assistant (Temporary, Non-Benefited)

Apply now Job no: 530233
Position Type: Hourly
Campus: UMass Boston
Department: Gerontology
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: The incumbent will serve as faculty assistant for an Assistant Professor Kristin Lees Haggerty Department of Gerontology. This is a part-time, non-benefited, and grant funded appointment. The incumbent will perform several administrative, and personnel functions serving the faculty member’s team.  This is a support staff position, and the work requires a high degree of confidentiality, precision, and reliability. The incumbent is responsible for complying with University and College regulations and established procedures.

This is a hybrid position with expectations for some in-person work at the University of Massachusetts Boston, Gerontology Institute.

Example of Duties: 

Duties include, but are not limited to the following:

  • Provide administrative support to Assistant Professor Kristin Lees Haggerty
  • Schedule appointments and meetings for Assistant Professor Lees Haggerty and the Aging, Caregiving, and Elder Safety network projects. When necessary, reserve rooms for meetings and/or set up zoom links for remote meetings;
  • Prepare agendas, meeting materials and presentations at the direction of Assistant Professor Lees Haggerty and the ACES network team.
  • Compile, proofread, and edit minutes of department and institute meetings as requested;
  • Assist Professor and Project Director with correspondence, reports, and other communications;
  • Respond to routine inquiries and ensure a high level of customer service and positive communications between the Gerontology Institute/Department and internal and external customers;
  • Receive and direct internal and external phone and email inquiries and field inquiries to the appropriate person;
  • Maintain inventory and order office supplies;
  • Respond to requests regarding printing of course syllabi, handouts, exams, and other materials, as requested;
  • Assist in making travel arrangements for faculty and staff, as requested; we also facilitate with travel arrangements for consultants, prepare and process reimbursements for convening attendees.
  • Maintain and update electronic distribution lists;
  • Monitor websites associated with the ACES projects and track changes needed. Facilitate implementation of changes;
  • Establish and maintain a calendar of recurring tasks;
  • Be responsible for complying with University and College regulations and established procedures;
  • Perform work requiring a high degree of confidentiality, precision and reliability;
  • Assist with special projects and events as needed
  • Set up and support monthly webinars.
  • Other duties as assigned.

Minimum Qualifications:

  • At least two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management is required;
  • Experience working in a university/educational setting preferred;
  • Bachelor’s degree preferred;
  • Demonstrated organizational skills;
  • Strong attention to detail required;
  • Strong commitment to customer service;
  • Ability to work well under pressure and in a fast-paced setting; exercise sound judgment; negotiate with diplomacy and tact; handle multiple tasks in a timely, efficient manner; interact with a wide variety of constituencies; demonstrate strong interpersonal and communication skills;
  • Knowledge of standard office procedures and practices required;
  • Excellent computer skills and experience with Word, Excel, Powerpoint, Outlook and other office suite products.
  • Excellent correspondence, memorandum, and proofreading skills required;
  • Must be able to work in a team-oriented workplace.

Supervision Received: Direct supervision by the Assistant Professor Kristin Lees Haggerty.

This is a part-time, non-benefited, temporary, grant-funded position. Expected work hours are 24-32 hours a week.
Hourly rate is $35.

Applications close: Eastern Daylight Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston does not provide visa sponsorships for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.