General Summary: 

The Academic Program Manager in the College of Science and Mathematics (CSM) contributes to the planning, coordination, and tracking of instructional activities and college-wide programs. The Academic Program Manager partners with departments, graduate programs, and university offices to inform instructional budgets, hiring decisions, student success initiatives, and enrollment planning. The role includes coordinating course scheduling, instructional planning, and data reporting. The role also manages time-sensitive academic and administrative processes, to support student onboarding, degree tracking and event coordination. This position requires strong analytical, organizational and communication skills and the ability to manage time-sensitive data and communications using academic management systems.

As a collaborative position, this role may occasionally be asked to contribute to tasks outside the primary scope of duties, including work across the College and with cross-college initiatives or programs. Occasional participation outside of usual working hours is also expected.

Examples of Duties: 

Graduate Program Coordination (Integrative Biosciences and Computational Sciences Ph.D. Programs)

• Coordinate administrative and operational aspects of the Integrative Biosciences and Computational Sciences Ph.D. Programs, including admissions, enrollment, assistantship assignments, and academic progression tracking
• Serve as liaison among students, faculty advisors, Graduate Program Directors, the Office of Graduate Studies, and International Students and Scholars Services; oversee onboarding, orientation, and course registration
• Maintain comprehensive student records, monitor degree milestones, organize exams, dissertation proposals and defenses, and support graduation procedures.
• Lead program communications and outreach, including recruitment, advertising, and alumni database; manage websites, brochures, handbooks, calendars, and coordinate orientation and program events such as seminars and workshops.
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Cross-College and University Collaboration

• Provide collaborative support to other members of the Dean's Office and the College of Science and Mathematics, as needed.
• Perform additional duties and responsibilities as required to sustain operational continuity.
• Occasional participation outside of usual working hours will be required for time-sensitive college priorities and events.
• Contribute to cross-college projects and institutional initiatives.

Qualifications: 

• Master's degree required
• Minimum of 3-5 years ofrelevant professional experience, preferably in higher education
• Strong organizational, analytical, and project management skills with the ability to handle confidential information
• Positive mindset, enthusiasm, and collegiality
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment
• Experience working with scheduling systems (e.g., WISER/PeopleSoft), data platforms (e.g., HelioCampus), and standard office software
• High level of proficiency using Excel and other Microsoft Office tools
• Familiarity with graduate program coordination, academic planning, student programs, and data reporting processes in a college/university setting is highly desirable

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade: 31            

Salary Ranges

This is an exempt union position. 

All official salary offers must be approved by Human Resources.