Human Resources Employment Opportunities

System Encoder (Registrar's Office)

Apply now Job no: 513588
Position Type: Staff Full Time
Campus: UMass Boston
Department: Registrar's Office
Pay Grade: 30
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: 

The Registrar’s Office System Encoder will analyze, maintain and update the CollegeSource system to meet the existing business needs of the university.  The incumbent will interpret degree audit reports and validate data; research, troubleshoot and correct data anomalies in the degree audit report, as well as the student records module in PeopleSoft; work closely with the Associate Registrar for Curriculum Management on system development and modifications to the degree audit programs to improve functionality; and will translate curricular policies, procedures and programs into code.  This position is also responsible for updating and maintaining university data in the Acalog system. The System Encoder will assist in all other related duties as assigned to meet the business needs of the university.

Examples of Duties: 

  • Responsible for the encoding and maintenance of all university graduation requirements, rules and policies in the university’s degree audit system;
  • Analyze complex degree requirements and interpret the encoding necessary to create a comprehensive degree audit report and a four-year planner for each program;
  • Validate and troubleshoot anomalies in the system and perform the required research to improve system functionality;
  • Engage in comprehensive testing during all related system upgrades;
  • Analyze and resolve discrepancies in data between the degree audit report and the student academic record;
  • Enter catalog data into the Acalog system;
  • Perform other duties as assigned. 

Qualifications: 

A Bachelor’s Degree, preferably in Computer Science, Information Technology or a closely related technical field, and a minimum of three-five (3-5) years of experience in an Enrollment Management department with experience in university curriculum issues and business processes is required.  Experience encoding in an automated degree audit system preferred.  Familiarity with a student information system preferred.   The incumbent may be required to work evenings and/or weekends, as needed.  Occasional travel to conferences is required. 

  • Ability to negotiate complex processes;
  • Ability to multi-task and change priorities easily;
  • Proven knowledge of standard desktop software, web navigation, and relational databases;
  • Strong oral and written communication skills;
  • Strong organizational and problem-solving skills;
  • Strong commitment to customer service.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade: 30

Salary Ranges

This is an exempt union position.

All official salary offers must be approved by Human Resources.

UMass Boston requires all employees to be vaccinated against COVID-19 and to confirm proof of their vaccination status including booster. Exemptions from the vaccine requirement will be permitted only for qualifying religious or medical reasons. Regardless of vaccination status, you must wear a face covering in public indoor spaces on campus.

Applications close: Eastern Daylight Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston normally does not provide H-1B visa sponsorship for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

UMass Boston requires all employees to be vaccinated and to confirm proof of their vaccination status. Exemptions from the vaccine requirement will be permitted only for qualifying religious or medical reasons. Regardless of vaccination status, you must wear a face covering in public indoor spaces on campus.

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