Human Resources Employment Opportunities

Senior Accountant / Senior Analyst

Apply now Job no: 507253
Position Type: Staff Full Time
Campus: UMass Boston
Department: Controller's Office
Pay Grade: 34
Date opened: Eastern Standard Time
Applications close: Eastern Standard Time

General Summary: 

The Senior Accountant/Sr. Analyst reports to the Associate Controller and is responsible for a variety of accounting functions that support the production of financial statements that are in accordance with generally accepted accounting principles (“GAAP).  The position also assists in the monthly, quarterly and fiscal year close of the general ledger along with the annual General Purpose and Uniform Guidance audits.  Recommends updates to business processes as needed and provides ongoing training for staff. 

The position requires interaction with many academic and financial areas of the campus and colleagues of the University of Massachusetts President’s Office.  It requires expertise in the university accounting system, standard accounting practices and procedures, as well as knowledge of the many Federal, State, and Trustee regulations, policies and procedures.

Examples of Duties: 

General Accounting:

  • Perform a wide variety of regular and recurring moderately complex accounting functions in accordance with Generally Accepted Accounting Principles (“GAAP”)
  • Prepare monthly, quarterly and year end reconciliations and prepare and/or process related journal entries 
  • Assist in general ledger month end, quarter end and year end closing process
  • Work with the University of Massachusetts Building Authority to validate and inventory campus, debt-funded, assets.
  • Act as “BuyWays” procurement workflow special account code approver for inventory & capital items.
  • Assist the Associate Controller and Office of Budget and Financial Planning in routine campus projections and estimates. 
  • Work with Administration & Finance staff to continuously development improvements to processes and procedures.

System Interfaces & Reconciliations:

  • Reconcile feeder system detail to the general ledger weekly and at month end for the following modules/systems:
  • Fixed Assets System 
  • Student Receivable System
  • Grants Module
  • Accounts Payable Module

Knowledge, Skills and Abilities:

  • Detail knowledge of accounting theory as related to Governmental Accounting Standards Board (“GASB”) accounting principles, fixed assets, depreciation, and capitalization thresholds.  
  • Thorough working knowledge of the laws, rules, regulations, policies and procedures that pertain to Federal and State reporting as well as equipment inventory controls.
  • Ability to communicate effectively, orally and in writing, with strong organizational and interpersonal skills.
  • Self-management skills and ability to work with limited supervision.
  • Write, edit and produce ad hoc computer reports, using tools such as Query and nVision, both on demand and as part of regular production to support financial operations.

Miscellaneous:

  • Perform special projects at the request of the Controller and Associate Controller as needed
  • Assist in all areas of the Controller’s Office and the Property Department as needed
  • Reliable and consistent attendance and punctuality

Qualifications: 

  • Education—Bachelor’s degree in Accounting or related field required
  • 3-5 years of experience in accounting auditing and/or financial operations
  • 3-5 years of experience managerial experience supervising a staff of two or more people
  • Demonstrated proficiency in integrated financial systems and the Microsoft Office suite of applications. 

Preferred Qualifications:

  • Knowledge of GASB accounting principles preferred
  • Extensive experience with automated accounting systems - PeopleSoft/Oracle experience preferred
  • Experience in Higher Education, government or non-profit organizations preferred

First Concentration: Fixed Asset Management

  • Supervise, train and lead the staff within the Property department.
  • Develop, implement and monitor procedures related to maintenance of the university’s asset management system and ensure all related job aids are up to date. 
  • Ensure asset additions, transfers and disposals are properly tagged and recorded in accordance with Commonwealth laws, Federal regulations and university guidelines.
  • Develop and implement fixed asset/equipment inventory control procedures for the effective control and accountability of property owned or in the custody of the university, regardless of funding source.  
  • Conduct and direct the physical inventory of university of all assets, including government titled property, in accordance with university policy.
  • Manage the surplus property process and follow applicable Massachusetts laws for stolen property by filing Chapter 647 Incident Reports with the University of Massachusetts President’s Office.
  • Create and implement training programs for campus departments on responsibilities in equipment management and record keeping; communicate changes in processes, forms or reporting or recording thresholds.
  • Work with departments to ensure all costs related to project-based assets, such as building and land improvements, are accounted for and recorded in the asset management system.  
  • Generate and analyze asset management system reports and queries to reconcile asset additions, research, investigate and resolve differences between asset management and accounts payable/general ledger systems. 

Second Concentration: General Accounting

  • Train and supervise the support staff of the Controller’s Office
  • Analyze and review journals submitted to the Controller’s Office prior to entry into the accounting system. May include assisting departments in the creation of journal entries
  • Develop, implement and perform monthly journal entry training classes 
  • Assist with the maintenance of the general ledger and the creation of the Chart of Accounts
  • Record quarter end and year-end audit entries
  • Review and reconcile monthly allocation journal entry process
  • Prepare monthly reconciliations of balance sheet accounts, liability control accounts and clearing accounts
  • Provide Financial Aid with general ledger and G5 LOC activity reports and ensure reconciling items are resolved timely. 
  • Handle Accounts Receivable billing and associated journal entries
  • Calculate the annual Paid Leave Rate on behalf of the Center for Survey Research
  • Prepare the Integrated Post-secondary Education Data System (IPEDS) Finance Survey and other survey requests, consistent with the audited financial statements
  • Assist in the creation of the Boston campus audited financial statements, including Statement of Net Assets, Statement of Revenues, Expenses, and Changes in Net Assets, and all other statements as required, in compliance with GASB financial reporting standards.
  • Assist in the generation and analysis of the Boston campus footnotes, fluctuation analysis, financial proofs and other documents related to the audited financial statements as required.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Salary Ranges

All official salary offers must be approved by Human Resources.

Applications close: Eastern Standard Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston normally does not provide H-1B visa sponsorship for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

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