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Research Cash Specialist

Apply now Job no: 530276
Position Type: Staff Full Time
Campus: UMass Boston
Department: Research & Sponsored Programs
Pay Grade: 32
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: 

Reporting to the Manager of Sponsored Finance, the Research Cash Specialist (RCS) supports the daily financial operations related to cash management across all research funding sources. This role is responsible for processing, tracking, and reconciling incoming payments, deposits, and wire transfers related to sponsored programs, internal research awards, research-related gifts, core facilities, venture development, and other research-related revenue.
The Research Cash Specialist collaborates closely with Financial Research Administrators (FRAs) and the Campus Banking Office to help ensure accurate recording of revenue, timely identification of payment discrepancies, and coordination of collection activities. This position plays an important role in maintaining the financial integrity of research accounts and supporting smooth cash operations within the ORSP post-award team.

Examples of Duties: 

Core Competencies:
The RCS is expected to demonstrate the following competencies to support a collaborative, high-performing post-award administration environment:
●Teamwork and Collaboration: Contributes positively to a team-oriented environment; actively engages with colleagues to resolve issues, share information, and support collective success; demonstrates respect for diverse perspectives and maintains a solution-focused approach in interactions.
●Multi-Tasking and Prioritization: Ability to manage multiple tasks simultaneously, independently reprioritize workload as needed, and proactively resolve problems appropriate to their level of responsibility.
●Attention to Detail: Maintains high accuracy in processing deposits, verifying transactions, and reconciling accounts; demonstrates consistency and thoroughness in reviewing financial records.
●Professionalism and Integrity: Handles confidential and sensitive information responsibly; maintains professional conduct aligned with institutional policies and sponsor requirements.
●Customer Service Orientation: Provides courteous and responsive service to internal stakeholders, including FRAs, department staff, and central offices; communicates effectively when coordinating payment or collections-related questions.
●Communication Skills: Uses clear written and verbal communication to document cash activities, follow up on outstanding payments, and escalate discrepancies appropriately.
●Adaptability and Learning Agility: Embraces new responsibilities as organizational needs evolve and demonstrates readiness to learn new systems, regulations, and institutional practices.
●Critical Thinking and Problem Solving: Identifies potential issues, assesses options, and takes appropriate action; seeks input when needed and escalates appropriately while maintaining ownership of tasks.
●Time Management: Manages responsibilities and deadlines efficiently and with accountability, following through on deliverables with minimal oversight.
 
Key Functional Areas:
The RCS supports research cash operations and payment reconciliation for externally funded awards and initiatives. Responsibilities include but are not limited to:
●Cash Deposits and Wire Processing: Accurately records and applies incoming cash, check deposits, and wire transfers across all Research Finance accounts, including sponsored programs, internal awards, core facilities, venture development, tech transfer, and research gifts; confirms receipt details with FRAs and ensures proper account coding; assists with identification and resolution of unapplied or misrouted funds.
 
●Clearing Account Maintenance: Monitors and reconciles research clearing accounts to ensure timely resolution of unidentified or misapplied deposits across all research funding sources; collaborates with FRAs to investigate payment discrepancies, maintain clean records, and track recurring issues to support process improvement.
●Cash/AR Reporting and Controls: Maintain the Open AR Aging and cash-related reports, document collection activities, and support related internal controls.
●Cash Reclasses, Adjustments, and Refunds: Prepares and processes journal entries to reclassify, correct, or refund cash transactions as needed; confirms entries are properly supported and align with sponsor or internal documentation; ensures proper coordination with research finance staff.
●Collections Coordination: Works with FRAs to monitor outstanding receivables and assists in coordinating collections across all research funding types; ensures all internal steps are completed before sponsor or stakeholder contact; ensures internal procedures are completed prior to escalation.
●Campus Banking Coordination: Works with the Campus Banking Office to ensure incoming payments through CBO are properly identified and reclassed to research in a timely manner; coordinates the reclass of unidentified payments to CBO for inclusion on the unclassified list.
●ACH/Vendor Setup Coordination: Supports the ACH and vendor setup process by collecting and verifying necessary documentation; coordinates with university financial offices to ensure timely setup for research-related disbursements and incoming funds.
●Documentation, Quality Control, and Error Tracking: Maintains organized records of transactions, cash receipts, and adjustments; participates in quality control activities and tracks common cash application errors or processing delays to support ongoing process improvement efforts.
●Year-End Close and Audit Support: Assists with year-end financial closeout and audit preparation tasks as directed by the Associate Director; ensures proper documentation is maintained for reconciliations and payment activity to support institutional compliance.
●Other Duties and Special Projects: Performs ad-hoc assignments and assists with special projects, reporting tasks, or institutional initiatives as assigned; may support urgent operational needs or provide backup coverage as needed.

Qualifications: 

The following is required experience:
●Bachelor's degree in accounting, finance, or a related field, and 5-7 years of relevant experience.
●Advanced familiarity with accounting principles and cash management practices.
 
Knowledge, Skills and Abilities:
●Advanced proficiency in Excel (e.g., formulas, formatting) and quick learner of financial/accounting systems.
●Manages assigned tasks with guidance, collaborating effectively with staff; escalates issues as needed.
●Accuracy and consistency in processing financial transactions and reviewing supporting documentation.
●Eagerness and able to learn university and sponsor requirements related to research finance and revenue management.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade:              32

Salary Ranges

This is an exempt union position. 

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HR@umb.edu or 617-287-5150.

Applications close: Eastern Daylight Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston does not provide visa sponsorships for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.