General Summary: 

The Assistant Finance and Budget Manager for the Manning College of Nursing and Health Sciences (MCNHS) will assist and provide best practice professional support to the Assistant Dean and to the Finance & Budget Manager to include a variety of financial, budgetary and Human Resource responsibilities. The Assistant Finance and Budget Manager will work in a diverse, fast paced and evolving college comprised of both educational and entrepreneurial entities. S/he will organize and be responsible for the record-keeping activities and some financial operations of the College; as asked will develop budget and finance reports, as well as reports on all financial aspects of human resources; monitor cash flow; and perform budget transfers. The incumbent will also be responsible for executing all Bank Card purchases and reallocations. The Assistant Finance and Budget Manager will serve as the MCNHS liaison to the university's Department of Human Resources, Office of the Provost and other system entities.

Examples of Duties:

These are examples of duties, which are not inclusive, and will evolve as the needs of the college changes:

• In collaboration with the Budget & Finance manager, facilitate the day-to-day financial activities of the
  Manning College of Nursing and Health Science (MCNHS) including purchase orders, reimbursements, journal
  entries, budget change forms, invoice payments and Bank Card purchasing for events and business operations;
• Assist with the management of the human resources functions for the MCNHS, including coordinating all hires and terminations, contracts, honoraria and reimbursements; maintain all faculty personnel files and human resources related documents for all new hires for the college;
• Aid in purchasing, accounting activities and disbursement vouchers for the Dean's Office;
• Monitoring and reporting assistance on revenue and expenditures for multiple departments and centers within the Manning College of Nursing and Health Sciences;
• Financial assistance to the Departmental Research Assistant on non-sponsored grants in the college; meet with faculty at their request to discuss startup accounts, Healey Grants, Presidents Office mini-grants and plan for purchases against the accounts;
• Gather data, as needed, for the college for budget forecasting and financial management including advise to the Assistant Dean for Administration and Finance with budget development and financial reports and analyses;
• Assistance to MCNHS staff and faculty regarding inquiries related to the budget as well as providing guidance on allowable expenditures and providing updates on financial and purchasing policies and procedures;
• Serve as Bank Card user for MCNHS and be responsible for Bank card purchases and reallocations for the college, as needed and purchase for all non-sponsored grants and purchases for sponsored grants
• Perform other duties as assigned

Qualifications: 

Bachelor's Degree in Accounting, Business, Finance or a closely related field and 3-5 years of budget management experience, preferably in a college or educational department, is required. Thorough knowledge of higher education administrative procedures is preferred. Experience with PeopleSoft, Human Resources, and automated accounting and financial management systems is preferred. Working knowledge of grants management is preferred.

• Knowledge of various administrative software applications and programs;
• Ability to plan and manage multiple projects simultaneously and balance priorities;
• Ability to manage complex tasks under time constraints, while maintaining strong attention to detail;Ability to work effectively and efficiently in a team capacity with a broad range of staff to accomplish departmental, program and university goals;
• Ability to successfully contribute to the smooth operations and efficient financial management of the college;
• Ability to approach the position in a results-oriented sense of responsibility, collegiality and collaboration;
• Ability to respond tactfully and professionally to the needs of the college;
• Ability to multi-task, meet deadlines and to respond efficiently and effectively to new, last minute and/or revised requests;
• Ability to work under pressure and under tight time frames and deadlines;
• Ability to use independent judgment, work with discretion and be entrusted with confidential information;
• Strong oral and written communication skills;
• Strong interpersonal skills, including the capacity to work cooperatively with a wide range of individuals;
• Strong analytical, organizational and problem solving skills;
• Strong commitment to customer service.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade: 30             

Salary Ranges

This is an exempt union position. 

All official salary offers must be approved by Human Resources.