Human Resources Employment Opportunities

Business Manager

Apply now Job no: 520501
Position Type: Staff Full Time
Campus: UMass Boston
Department: CEHD - Dean's Office
Pay Grade: 32
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: 

The Business Manager for the College of Education and Human Development (CEHD) will provide professional support to the Assistant Dean for Finance and Administration by assisting with complex budget and grants administration and various human resources activities. The Business Manager is responsible for the financial management and administration multi-dimensional functions directly associated with the grants including, but not limited to: budget preparation, account maintenance, personnel actions, funding and expenditure reporting, grant-related purchasing activities and preparation of all grant-related financial and personnel paperwork. This position will work with the faculty and other staff members to coordinate and oversee grant functions that are completed by the departments. Additionally, the Business Manager will monitor and prepare reports on revenue and expenditures for CEHD academic programs, departments, and the Dean’s Office; will manage and oversee purchasing and accounting activities for each unit (in collaboration with department administrative staff). The Business Manager will oversee all paperwork related to personnel actions and hiring activities. The incumbent will participate in specialized training activities related to sponsored programs and ensure administrative and financial compliance with the university and funding agency’s regulations and policies.

Examples of Duties: 

  • Provide professional support to the College of Education and Human Development (CEHD) with grant-related budget and human resource activities;
  • Assist with planning, receiving and program implementation for the budgets related to gifts and corporate grants that the College has received;
  • Work closely with the Dean and Assistant Dean to identify improvements to the unit’s business processes and operations as they relate to financial and human resources management and to administrative support for projects and programs;
  • Develop and manage financial records for various research and student success programs and projects;
  • Be responsible for the financial management and administration directly associated with pre-award and post-award grant activities;
  • Provide technical assistance to the Principal Investigators (PIs) in preparing and submitting grant proposals and budgets; ensure proposals meet sponsor format and submission requirements;
  • Monitor all phases of the implementation of grant awards, including document processing, accounting, funding and expenditure reporting, grant-related purchasing activities and preparation of all grant financial and personnel paperwork and administration.
  • Assist the staff members in the Dean’s Office with identifying potential extramural funding sources;
  • Meet with faculty members to plan and manage the submission of external grant proposals and prepare project budgets for proposals for internal competitions and external funding agencies;
  • Manage grant submissions through the University system of grant management;
  • Prepare financial reports for all ongoing grants within the College;
  • Manage subcontracts and subawards, as needed;
  • Review all grant proposals prior to submission to the Office of Research and Sponsored Programs (ORSP) to ensure the proposal is complete, accurate, and compliant with sponsor requirements;
  • Provide support to CEHD Principal Investigators with grant budget management;
  • Provide routine oversight and fiscal management of Principal Investigators research grant portfolio;
  • Create purchase orders, process invoices and travel expense reports, and submit personal action forms;
  • Assist departments with all personnel-related actions and oversee paperwork and hiring activities;
  • Support PIs in the processing of non-competing continuations, progress reports, supplements and other award/ agreement amendments;
  • Monitor monthly budget reports, salary costs, supply costs and percentage effort to ensure that expenses do not exceed revenues and that awards are expensed with appropriate fiscal management and in a manner consistent with institutional and research sponsor policies and practices;
  • Provide reports to PI at least quarterly on the status of their expenditures against budgeted amounts.
  • Collaborate with the associate deans to promote the research accomplishments of faculty and staff in the college through written products and support of research workshops.
  • Liaise as necessary with ORSP pre-award, post-award and compliance staff, or other central university departments;
  • Maintain familiarity with applicable federal regulations, policies, guidelines, latest applications and amendments;
  • Oversee collection and dissemination of materials requested by external or internal auditors, through ORSP, in their examination of active and terminated projects;
  • Develop and manage records for each research project (in collaboration with research administration staff);
  • Track and manage specific charges for each account;
  • Perform other duties as assigned.


Bachelor’s Degree and a minimum of three-five (3-5) years of experience in grant and budget preparation and management in an academic and/or research environment is required.  Thorough knowledge of higher education administrative procedures preferred.  Experience with federally-sponsored grants preferred. Experience with PeopleSoft Human Resource and Financial systems preferred.  Grant management, procurement and/or automated accounting systems experience preferred. 

  • Proficiency with Microsoft Office Suite especially Excel and proficiency with PeopleSoft or a similar robust financial accounting system;
  • Ability to obtain information from the enterprise database system and to understand sponsored program financial reports and related documents;
  • Ability to understand and apply university policies and procedures, as well as the laws, rules and regulations pertaining to grants, contracts, cooperative agreements, sub-recipients;
  • Ability to work independently within the department and with other central administrative units of the university;
  • Ability to act with discretion and maintain confidentiality;
  • Ability to manage and prioritize multiple tasks and meet ongoing deadlines;
  • Ability to work independently and see tasks through to completion in a timely fashion;
  • Strong analytical and interpersonal communication skills;
  • Strong attention to detail;
  • Strong commitment to customer service.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade:  32          

Salary Ranges

This is an exempt union position. 

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact or 617-287-5150.

Applications close: Eastern Daylight Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston normally does not provide H-1B visa sponsorship for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

UMass Boston requires all employees to be vaccinated and to confirm proof of their vaccination status. Exemptions from the vaccine requirement will be permitted only for qualifying religious or medical reasons. Regardless of vaccination status, you must wear a face covering in public indoor spaces on campus.

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