General Summary:
The Assistant Dean for Finance and Administration serves as chief financial officer and chief operating officer for the College of Education and Human Development (CEHD). As an equity minded leader, the Assistant Dean is responsible for finance and personnel management for the college and will advise the Dean regarding budgetary, finance and personnel matters. They will analyze and prepare budget and financial reports; serve as liaison between the Dean’s Office, three academic departments, and other administrative offices on budget and personnel matters. The incumbent is responsible for the management and coordination for the compliance of the performance management program for all Non-Unit and Unit staff members which includes evaluations and recognition. The Assistant Dean is responsible for the management of all purchasing, maintenance, security and service contracts for college equipment; and space and facility needs.
The Assistant Dean is also responsible for advising department chairs, faculty, centers and institute directors on the interpretation and implementation of the Academic Personnel Policy and multiple union contracts which also includes the coordination of trainings for each new ratified contract; Advise and consult with the directors, chief financial officers, business managers, and other staff of five institutes and Centers, one school (School of Global Inclusion and Social Development); monitoring progress of part-time faculty; and the management preparation of all full and part-time faculty contracts, including develop, organize and facilitate the college’s Part-Time Faculty Orientations for at least two semesters per academic year. The incumbent manages and develops the college’s course schedules for both face-to-face, REMOTE, Beacon Flex and online courses for 21 graduate programs, 6 Doctoral Programs, 5 Undergraduate Programs, and 17 certificate programs in collaboration with three department chairs, the School of Global Inclusion and Social Development, and the university Scheduling Office. The Assistant Dean will represent the college and/or Dean regarding strategic planning issues and external relations; will manage the college’s Graduate Assistantship hiring and allocations; and will serve as a member of the CEHD College Leadership Team and the Budget and Strategic Planning Committee as well as other the university committees including Commencement and the Finance Advisory committees. The incumbent will support and advance CEHD’s and UMass Boston’s commitment to anti-racism.
Examples of Duties:
The Chief Financial Officer and Chief Operating Officer advises the dean on all personnel and financial matters.
Manage and implement all staff and faculty recruitment and hiring for the college; manage the faculty search and hiring process to ensure that the college is following university policies and procedures; responsible for uploading all position postings and in the Page Up system including all search updates; provide trainings for search committee chairs for all faculty and staff searches.
Collaborate with the Dean on all tenure track hiring; manage all new tenure track and non-tenure track hiring, which includes facilitate and assist Human Resources for all on-boarding paperwork and procedures for all faculty and staff; responsible for organizing and completing employee Exit and Transfer forms.
Advise and consult with the directors, chief financial officers, business managers, and other staff of five institutes and Centers, one school (School of Global Inclusion and Social Development); specifically, advise and collaborate with center and institute directors, business managers and/or CFOs pertaining to personnel, finance processes and systems (including budget development).
Manage compliance with performance management programs, manage unit and non-unit professional and classified staff evaluations.
Manage all purchasing, maintenance, security and service contracts for college equipment; collaborate and consult with the Provost Office regarding the college’s office space needs and inventory;
Act as a liaison between the college and The Unified Procurement Services Team (UPST) on all purchasing, accounts payable, contracts, supplier , Travel and Business Expenses, and Bank Card management; collaborate with all academic departments to ensure that all policies and procedures are followed and advise department chairs and administrative staff;
Advise department chairs and faculty on the interpretation and implementation of the Academic Personnel Policy, Faculty, Professional, Department Chair, Classified Staff and Graduate Student Union labor contracts; monitor progress of part-time faculty including promotions and progressing to Continuing Appointments;
Manage and prepare all part-time faculty contracts for the Fall, Winter, Spring and Summer sessions including manage and prepare all electronic Personnel Action Forms for tenured and tenured track faculty, salaried and hourly employees, professional and classified staff, and undergraduate and graduate students.
Implement, organize and facilitate the college’s Part-Time Faculty Orientations for both the fall and spring semesters;
As the central college Scheduler, manage and develop the college’s fall, winter, spring and summer course schedules; collaborate with all CEHD academic department chairs, administrative staff, and Undergraduate and Graduate program Directors for all doctoral, graduate and undergraduate and certificate programs to determine the instructional course needs, including lab fees and specialized materials; consult with college dean, associate deans, faculty and program leadership, including both Undergraduate and Graduate Program Directors, to determine course sections, instructors, and schedules; responsible for all revisions to the schedule and related scheduling issues;
Ensure that course offerings follow the university and CEHD policies and procedures; collaborate and consult with CEHD’s Student Services Center in maintaining scheduling related changes/issues;
Represent the college at all scheduled Commencement meetings, as well as develop, organize and manage the college’s individual college award ceremony in consultation with the Dean; consult and collaborate with program directors to manage student awards.
Maintain an accurate list of all full and part-time faculty members for reviewing and managing continuing appointments in order to facilitate course scheduling and instructional assignments; approve the preparations of all Offer and Acceptance Forms and electronic personnel actions.
In collaboration with the University Advancement Office, manage 23 college endowments and scholarships; consult with three academic departments, the School of Global Inclusion and Social Development, graduate program directors, and the Director of the Office of Student Success in managing all student awards and scholarships every fiscal year;
Advise faculty and staff of university concerns, as well as changes to and implementation of university and college policies and procedures;
Manage all IT needs for CEHD in consultation with the college academic departments and the college’s Information and Systems Administrator.
Conduct monthly departmental support staff meetings to provide university and/or college updates on policies and procedures, business process improvements, on-campus training opportunities and briefings/updates about campus activities, including Masterplan and construction activities.
Collaborate and consult with college Associate Deans on both financial and personnel related matters;
Perform other duties as assigned.
Qualifications:
Bachelor’s Degree in Business Management, Accounting or a closely related field, Master’s Degree preferred, and a minimum of five-seven years of experience in higher education administration, budget management, human resources and/or a closely related field. Knowledge of faculty tenure tracking appointment systems. Knowledge of general accounting principles and budget management.
Proficiency with Microsoft Office and other standard administrative software and financial reporting and human resources systems including PageUp, UMPlaning Tool, PeopleSoft, SUMMIT, teleconferencing and DocuSign.
- Knowledge of and/or familiarity with academic course inventory and program/degree requirements;
- Demonstrated commitment to anti-racism and equity;
- Ability to understand college academic programs, policies and procedures;
- Ability to analyze data and other information utilizing and maintaining spreadsheets and databases;
- Ability to develop and bring to completion multiple assignments concurrently;
- Ability to work independently and to respond flexibly to changing events;
- Ability to effectively manage complex administrative situations;
- Ability to handle and upload the confidentiality of the Dean’s Office and the college;
- Ability to work well with individuals at all organizational levels;
- Ability to supervise the work of others:
- Strong oral and written communication skills;
- Strong quantitative, analytical and organizational skills;
- Strong oral and written communication skills;
- Strong interpersonal skills, including the capacity to work cooperatively with a wide range of individuals;
- Strong leadership and project planning skills;
- Strong commitment to customer service.
Application Instructions:
Please apply online with your resume, cover letter and list of three references.
Review of candidates will begin following the application closing date.
Salary Range: Commensurate with experience.
This is a non-union exempt position.
All official salary offers must be approved by Human Resources.
UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact the ADA/504 Coordinator Andrea Haas or 617-287-5148.
