Human Resources Employment Opportunities

Deputy Budget Director

Apply now Job no: 509930
Position Type: Staff Full Time
Campus: UMass Boston
Department: Budget & Financial Planning
Pay Grade: No Pay Grade
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: 

The Deputy Budget Director, within the Office of Budget and Financial Planning (“OBFP”), will support the ongoing financial management of the University. At first, the position will work substantially on the development, implementation and maintenance of an Activities-Based Budgeting (“ABB”) process.  Such a process involves the design and use of incentives and allocations of resources and cost based on specific data metrics.  Allocations are updated on a regular-basis (annually) and the system must be recalibrated at regular intervals (annually or less frequent). The Deputy Budget Director will be the principle operator of this system and charged will regular maintenance of allocations and recalibrations.

With the Budget Director, the Deputy Budget Director will work with the UMASS System Budget Office to integrate, to the extent possible, the UMB ABB process into the existing Axiom-based (aka UMPlan) enterprise budgeting software and UMASS system budgeting process, and further, work to maximize the use of Axiom through the use of additional available modules.    

The Deputy Budget Director will provide support in the form of guidance and training related to the ABB process and Axiom budgeting tool to Associate and Assistant Deans and business managers across the campus. The incumbent will aid the Director and staff in OBFP in identifying and implementing best practices in higher education budgeting, developing new reporting functions in Axiom, PeopleSoft and Summit and communicating them to the campus community.

Examples of Duties: 

  • Work with internal ABB team and outside ABB consultants on the design, testing, implementation, and communication of allocation methods for revenue and central expenses by budget area.
  • Work with Budget Director and OBFP staff to learn and understand critical issues and processes of the state, university system, and campus that must be addressed in an allocation-type budget process. 
  • Work with Provost finance team and larger A&F staff in colleges and VC areas to understand and support their business needs in the development of an ABB system and processes.
  • Work with Controller’s Office to ensure coordination with general ledger, university financial reporting and other reporting needs as may be required.
  • Provide support to the Budget Director for the campus operating and capital budgets, including budget development tools and communications, review spending plans and requests for new funding; quarterly variance analysis, in-year revenue and expense projections, and multi-year forecasts.
  • Develop and prepare ad hoc reports as needed; Regularly provide budget and analytical support to department managers and other stakeholders.
  • Recommend strategies that enhance financial reporting and financial management, including cost avoidance and cost savings opportunities, and that enhance revenues for the University; identify opportunities and recommend improvements to the current planning and budget processes.
  • As directed, participate in major accounting, budgeting, and reporting initiatives of the University.
  • May serve in the capacity of the Budget Director in his/her absence.
  • Perform other duties as assigned.

Qualifications: 

Bachelor’s Degree in Finance, Economics, Statistics, Business Administration or a closely-related analytic or policy field and a minimum of seven-ten (3-5) years of relevant work experience. 

Examples of relevant work experience include:  providing financial analysis in support of business areas within an organization; creating and maintaining financial reports related to an organization’s revenue and expenses; preparing revenue and expense projections for new business initiatives; developing spreadsheet model(s) integrating data from various sources; preparing and communicating information in charts, tables, presentations and narrative forms.

Strong quantitative, analytical and communication skills required. 

  • Demonstrated knowledge of incentive-based budgeting models;
  • Strong oral, written and visual communication skills;
  • Strong attention to detail and accuracy;
  • Strong organizational skills;
  • Strong technical, analytical reasoning and quantitative analysis skills;
  • Strong commitment to customer service.
  • Ability to provide clarity and conceptualization around complex financial issues;
  • Ability to develop and bring to completion multiple assignments concurrently;
  • Ability to facilitate communication across diverse constituencies and functional areas;
  • Ability to work independently as well as collaboratively within a strong team environment;
  • Ability to maintain confidentiality of work in progress until ready to communicate;
  • Ability to effectively manage electronic information and maintain data integrity;
  • Ability to collaborate successfully within a diverse community;
  • Ability to multi-task and prioritize in a dynamic and fast paced environment;
  • Proficiency in Microsoft Office and knowledge of Peoplesoft

Application Instructions:

Please apply online with your resume, cover letter and list of three references. 

Review of candidates will begin following the application closing date.

Salary Range: Commensurate with experience

This is a non-union exempt position. 

All official salary offers must be approved by Human Resources.

Applications close: Eastern Daylight Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston normally does not provide H-1B visa sponsorship for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

UMass Boston requires all employees to be vaccinated and to confirm proof of their vaccination status. Exemptions from the vaccine requirement will be permitted only for qualifying religious or medical reasons. Regardless of vaccination status, you must wear a face covering in public indoor spaces on campus.

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