Human Resources Employment Opportunities

Director of Operations

Apply now Job no: 505274
Position Type: Staff Full Time
Campus: UMass Boston
Department: Institute for Early Education
Pay Grade: 35
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: 

The Director of Operations will be responsible for managing the day-to-day operations of the Institute for Early Education Leadership and Innovation as it grows to the next level. The Director of Operations reports to the Executive Director and works with the ED and other members of the leadership team to set strategy for the Institute’s long- and short-term goals, translating these into operational objectives. As a member of the Institute’s Leadership Team, this individual is a thought partner in identifying, analyzing, and supporting Institute-wide goals with the overarching goal of maintaining and growing stable funding. The incumbent must have knowledge of grants, grant deliverables, contracts, reporting, data analysis, communications, and event management, with a broad comprehension of early education. This position is responsible for managing contracts and procurement, oversight of communications, event planning, and tracking grant deliverables. The Director of Operations will utilize data from multiple UMass systems and use business intelligence tools to inform strategy. This position requires a proactive, versatile, steady, and creative individual who enjoys managing multiple projects, and interaction with a variety of stakeholders at all levels.  

Examples of Duties: 

  • Oversee all contracts, grants, and deliverables, ensuring accurate data capture and tracking, and consistent, timely reporting to funders;
  • Provide calm and steady guidance to senior staff and dotted-line reports to ensure they have the information, tools, and resources needed to meet the expectations of the ED and funders, checking in with staff regularly to be sure all data and deliverables are on track;
  • Plan and manage logistics for annual, high-level Institute events, including conferences, forums, and convenings, setting budgets, working closely with colleagues and internal departments, negotiating contracts with internal and external vendors, delegating tasks, and communicating regularly with all stakeholders;
  • Develop and maintain strong relationships with third-parties (vendors, suppliers) and manage the contract process through the UMass system to ensure smooth and timely procurement and vendor payments;
  • Oversee development of an annual communications plan in partnership with the Communications consultant, ED, and staff members to conduct outreach to various stakeholders and publicize the work of the Institute, such as partnerships and collaborations, Institute events, research projects, innovative classrooms, and workforce development;
  • Analyze marketing and communications effectiveness and return on investment for diverse marketing strategies;
  • Produce executive-level reports and analysis;
  • Represent the Institute at meetings and other events;
  • Serve as a liaison with Institutional Research to ensure streamlined reporting efforts, in compliance with Federal, state and institutional deadlines;
  • Support Executive Director with staff and hiring, helping to develop job descriptions, staff development, and conduct employee evaluations;
  • Report regularly to ED on projects and Institute-wide initiatives;
  • Serve as a member of the Institute Leadership Team;
  • Other duties as assigned.  

Qualifications: 

Required Qualifications:

  • MPA or MBA and 15 + years of related experience
  • Familiarity with UMass Boston’s internal systems and protocols
  • Proven ability to manage budgets, communications, events, people and projects
  • Comfort and experience in a start-up environment

Minimum Qualifications

  • Excellent written and verbal communication skills
  • Strong ethical leadership
  • Outstanding organization skills
  • Proven ability to manage budgets, communications, events, people and projects
  • Comfort and experience in a start-up environment
  • Ability to manage details while keeping the big picture in mind
  • Desire to learn new tools and recommend additional resources and protocols.  
  • Master’s and 10 + years of progressively responsible experience.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Salary Ranges

All official salary offers must be approved by Human Resources.

Applications close: Eastern Daylight Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

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