Human Resources Employment Opportunities

Library Acquisitions and Access Coordinator

Apply now Job no: 504423
Position Type: Staff Full Time
Campus: UMass Boston
Department: Healey Library
Pay Grade: 30
Date opened: Eastern Standard Time
Applications close: Eastern Standard Time

General Summary: 

The Healey Library seeks a collegial and service-oriented person to join our small, dynamic technical services team. The Library Acquisitions and Access Coordinator will be responsible for the tasks involved in making library materials accessible to our patrons, including acquisitions, copy cataloging, and reserves processes.  Duties include: 1)  Ordering, receiving, and issuing payment for library materials; 2) maintaining accurate tracking of library materials purchases; 3) Copy-cataloging new materials to be available to patrons; 4) Managing course reserves operations to ensure the availability and accessibility of reserve and/or instructional materials.  The LAAC should have demonstrated expertise in one or more of the areas covered in this position and the aptitude and willingness to acquire expertise through training in the other areas covered in this position.  This position reports to the Head of Technical Services.

Examples of Duties: 

Library Materials Acquisitions:

  1. Purchase and oversee the acquisition of library book and audiovisual materials, including using ordering platforms, such as GOBI, OASIS, and on-demand purchasing
  2. Adhere to University purchasing standards, and best practices, to acquire library materials
  3. Track and follow-up purchases made
  4. Serve as primary library liaison with outside vendors regarding triggering and tracking orders.
  5. Coordinate with the Systems & Discovery department to implement new software and tools related to acquisitions processing and management
  6. Collaborate with the Business Office and Collection Development Librarian on library material purchases

Cataloging:

  1. Perform quality copy-cataloging of monographs, serials, and audiovisual, using library standard best practices
  2. Search and retrieve records from OCLC or other bibliographic sources, editing records as needed (checking classification numbers, verifying subject headings, adding into Alma/Primo library system)
  3. Perform end-processing to prepare library materials to be shelf-ready
  4. Edit and correct bibliographic, holdings, and item records in Alma to ensure access and discovery

Print and Electronic Reserves:

  1. Serve as the primary course reserves contact in Healey Library
  2. Monitor and process incoming course reserves requests from faculty, in a timely, and efficient way
  3. Maintain workflow guidelines and procedural documentation that is consistent with customer service standards, copyright compliance, and fair use 
  4. Modify  reserves policy, procedure, and service, as needed, in consultation with the circulation desk and library administration
  5. Maintain and apply current knowledge of fair use and copyright laws for course reserves
  6. Coordinate with the Video Production team to provide streaming media files for course use
  7. Coordinate with the Systems & Discovery department to implement any new software and tools related to reserves processing and management

General duties:

  1. Contribute to the development of documentation and training materials
  2. Meet with faculty as needed to discuss their acquisitions requests and course reserves needs
  3. Perform other duties as assigned

Qualifications: 

  • Three to Five (3-5) years of library or related experience with knowledge of library technical services, systems, procedures, methods and techniques, record keeping, and software programs. The incumbent must be detail oriented, able to manage and effectively prioritize shifting responsibilities. Must be able to track expenditures. Ability to work independently and as part of a team, multitask, operate under tight deadlines, and work with minimal supervision a must. Strong interpersonal skills required, and the ability to work effectively and efficiently with library vendors, librarians, faculty and members of the University Community at large. 
  • Bachelor’s degree required.
  • Requires regular lifting and moving of materials from bookcases and storage areas at a variety of heights, including materials weighing up to 40 pounds and pushing heavily loaded book trucks through multiple doors

Preferred Qualifications: 

  • Familiarity with cataloging standards such as MARC, RDA and AACR2
  • Have knowledge of and use Library of Congress Classification and subject headings

Knowledge, Skills and Abilities:

  • Working knowledge of integrated library system (preferably Alma/Primo) and library software
  • Working knowledge of library acquisitions workflows
  • Demonstrated ability to troubleshoot technical problems and proactively learn new technical skills
  • Demonstrated ability to contribute to and adapt to new workflows for efficiency and effectiveness
  • Experience with Microsoft Office suite including Word mail merge, Excel tables and calculation functions.
  • Ability to interact competently with a diverse population of students, staff and faculty
  • Be able to apply excellent time management skills to ensure work is completed on-schedule

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Salary Ranges

All official salary offers must be approved by Human Resources.

Applications close: Eastern Standard Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

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