Human Resources Employment Opportunities

Program Assistant, Accelerated Bachelor of Science Nursing (ABSN)

Apply now Job no: 515208
Position Type: Staff Full Time
Campus: UMass Boston
Department: CNHS - Dean's Office
Pay Grade: 30
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: The Program Assistant for the College of Nursing and Health Sciences (CNHS) Accelerated Bachelor of Science Nursing (ABSN) supports the Director of the ABSN program.  The program assistant will assist with the overall responsibilities of the ABSN program, including recruitment, pre-advising, clinical placement processes, and completion verifications.  The incumbent will serve as a liaison with various college and university offices and check student compliance with University policies and program requirements. 

Examples of Duties: 

  • Serve as point of contact for all admission inquiries of interested students and appraise them of program eligibility; manage the online information for prospective applicants and update program webpages to ensure accuracy of data;
  • Inform students regarding pre-enrollment documents in collaboration with Admissions Department to ensure a timely, efficient, and accurate application review process’ send notification to students regarding recommendation for admission; follow up with  posting in database when student submits deposit;
  • Maintain a database that assists the program director which reflects the status of applicants, as well as current information on active and inactive students to track student progression status;
  • Work with ABSN director and faculty on all issues related to notification of students who are  at risk of failing; retain a copy of the warning in student’s file, and follow-up with all students regarding their status of incompletes and referrals;
  • Collaborate with CNHS staff and administrators to ensure that all current and prospective ABSN students are appropriately advised, registered and tracked including assisting with registering all matriculated ABSN students
  • Participate in recruitment initiatives, including open houses, and managing information tables at various on and off campus events;
  • Serve as liaison to Clinical and Internship Placement Office (CIPO) to: ensure student compliance with CIPO policies and procedures; serve as point of contact for notification of clinical clearances and finalization of placement process;
  • Coordinate program communications to ABSN students, including timely notification of dates to file for graduation, conduct semester reviews of student compliance with their program plans and completion requirements; notify students on the process to apply for certification exams;
  • Perform other duties as assigned.

Qualifications: 

Bachelor’s degree in higher education or healthcare required and a minimum of one-three years of work experience in higher education is required. 

Preferred Qualifications:

Graduate Degree and/or one to three years of work in health care or a closely related field is preferred.

Knowledge, Skills and Abilities

  • Knowledge of Microsoft Office and other software systems.
  • Ability to access and enter data from information management systems and student information systems accurately.
  • Ability to analyze data and other information by utilizing and maintaining spreadsheets and databases
  • Strong organizational skills including creating and communicating timeframes to students so that they start on track and stay on track in their program
  • Ability to understand and interpret the various requirements of licensure for ABSN program.
  • Ability to work in a highly collaborative setting with diverse faculty, staff and student populations.
  • Ability to prepare written reports, correspondence and recommendations.
  • Ability to work independently and efficiently.
  • Ability to handle confidential material.
  • Strong commitment to customer service.

Application Instructions: 

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Grade:30

Salary Ranges

This is an exempt union position.

All official salary offers must be approved by Human Resources.

UMass Boston requires all employees to be vaccinated against COVID-19 and to confirm proof of their vaccination status including booster. Exemptions from the vaccine requirement will be permitted only for qualifying religious or medical reasons. Regardless of vaccination status, you must wear a face covering in public indoor spaces on campus.

Applications close: Eastern Daylight Time

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All official salary offers must be approved by Human Resources.

The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

UMass Boston normally does not provide H-1B visa sponsorship for non-academic positions.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

UMass Boston requires all employees to be vaccinated and to confirm proof of their vaccination status. Exemptions from the vaccine requirement will be permitted only for qualifying religious or medical reasons. Regardless of vaccination status, you must wear a face covering in public indoor spaces on campus.

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