Human Resources Employment Opportunities

Budget Administrator and Purchaser

Apply now Job no: 494555
Position Type: Staff Full Time
Campus: UMass Boston
Department: Computer Science
Pay Grade: 30
Date opened: Eastern Daylight Time
Applications close: Eastern Daylight Time

General Summary: 

The Budget Administrator and Purchaser for the Department of Computer Science will assist the department Chair with budget development; and will manage the day-to-day financial operations, purchasing, administrative IT functions, grant administration, and external relations for the Department. The Budget Administrator/Purchaser will coordinate department activities with the Office of Research and Sponsored Projects (ORSP), the Alumni Affairs office and all public relations activities of the Department.

Examples of Duties: 

  • Assist the department Chair, as well as Principal Investigators on external grants and budget development; manage budget and grant records and reconcile records regularly against University accounting records; provide assistance to faculty in obtaining reimbursement for expenses;
  • Serve  as departmental purchasing agent and manage the inventory of equipment and software licenses for the Department of Computer Science; coordinate efforts with the system staff, the Department Laboratory Director(s), and Principal Investigators on external grants to insure that the Department is properly licensed for all software used; 
  • Work in conjunction with the department systems staff to ensure equipment compatibility prior to purchasing, gathering all necessary equipment specifications from systems staff and faculty, and provide collected information to selected vendors; complete purchase orders and arrange final delivery to requestor; in cooperation with the departmental staff, manage the equipment and software maintenance contracts of the Department;
  • Participate in the evaluation and support of budgeting, and fiscal applications; responsible for maintaining and augmenting databases for management of department software licenses and equipment inventory;
  • Cooperate with the department staff, with Principal Investigators of externally funded grants, with the Director of the Software Engineering Research Laboratory, and with any faculty requiring assistance in purchasing, grant development, budgeting, or external relations;
  • Responsible for the management of external relations of the Department;
  • Liaise with the Office of Research and Sponsored Programs (ORSP) for the submission of proposals and the administration of awards; when necessary, assist faculty in the preparation of grant proposals and administration of awarded grants;
  • Perform other duties as assigned.   

Qualifications: 

Bachelor’s Degree and a minimum of three-five (3-5) years of experience in budget administration is required.  Experience with assisting in the development of funding proposals, including editing narratives is preferred.  Experience relevant to the development of student recruitment and of alumni and public outreach programs, including the creation of material for departmental public information is preferred.  Basic understanding of the configuration of computer systems and software is preferred.  Exposure to inventory management preferred.  Experience with budgeting, purchasing, and fiscal management procedures in an academic or non-profit environment preferred.  The incumbent may be required to work occasional evenings and/or weekends and flexible hours during periods of deadlines. 

  • Knowledge of the use of various administrative software applications and database software;
  • Ability to act with discretion and maintain confidentiality;
  • Ability to manage and prioritize multiple tasks and meet ongoing deadlines;
  • Ability to work independently and see tasks through to completion in a timely fashion;
  • Ability to understand and apply university policies and procedures, as well as the laws, rules, and regulations pertaining to grants, contracts, cooperative agreements, sub-recipients;
  • Ability to work independently within the department and with other central administrative units of the university;
  • Strong oral and written communication skills;
  • Strong interpersonal skills;
  • Strong organizational skills;
  • Strong commitment to customer service. 

Application Instructions: 

Please apply online with your resume, cover letter, and list of three professional references.

Review of candidates will begin following the application closing date. 

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 7 business days of the posting.  All other candidates will be considered after that period. 

Salary Ranges for the appropriate Pay Grade can be found at the following link: 

Salary Ranges

Applications close: Eastern Daylight Time

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The University of Massachusetts Boston provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class. The University of Massachusetts Boston complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the university operates. This policy applies to all terms and conditions of employment.

The University of Massachusetts Boston is committed to providing a safe and secure environment that is supported by qualified employees for all of its students, faculty and staff to carry out the University's teaching, research and public service missions. As a condition of employment, the University will conduct appropriate background check reviews. For more information, please see the University of Massachusetts Boston campus policy and procedures for employee background reviews.

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